YOUR PERSONAL DATA IN THE APPLICATION PROCESS
Information about data protection
We are pleased you have chosen to apply at Schönherr Rechtsanwälte GmbH. Transparent and trustworthy handling of your personal data is an important foundation for successful collaboration. We wish to inform you how we process your data and how you can exercise your rights according to the General Data Protection Regulation (GDPR). The information below offers an overview of the collection and processing of your personal data in connection with the application process. Please read this Data Protection Declaration carefully before submitting your application. For further information of the processing of data by Schönherr Rechtsanwälte GmbH – also in relation to other cases than the application process – please refer to our data privacy statement available under www.schoenherr.eu/privacy-statementdisclaimer/.
b) How can you contact the data protection officer?
For questions about data protection, please email dataprotectionAT@schoenherr.eu.
The corresponding legal basis for this processing of your personal data is your consent, which you can withdraw at any time with immediate effect.  Art. 6 (1) (a) GDPR; see also Art. 9 (2) (a) GDPR.
Furthermore, we also include you – based on your consent – in a candidate pool; in other words, we save your application documents after the current application process in order to consider you in subsequent application processes. This however only as long as it is permissible to keep your personnel data.
You can withdraw your consent at any time with immediate effect. Please inform us of this revocation by email to dataprotectionAT@schoenherr.eu. The legality of the processing of your data up to the time of revocation remains hereby unaffected.  Art. 7 GDPR. Please note that we may have to suspend the application process, if you do not, or not sufficiently, provide us with your data required for the application or withdraw your consent to the processing of this data.
b) Data processing based on a legitimate interest – 6 (1) (f) GDPR
In certain cases, we process your data to safeguard a legitimate interest of ours or of third parties. A legitimate interest applies, for example, if your data is required for the establishment, exercise or defense of legal claims in connection with the application process (e.g. claims according to the Austrian Equal Treatment Act). In the event of a legal dispute, we have a legitimate interest in processing the data for evidential purposes.
Your data is primarily processed by our Human Resources department. In some cases, other internal and external parties also participate in processing the data.
Internal parties could be specialized areas or departments of our company as well as other "Schönherr-Offices  We provide legal advice in approx. 15 jurisdictions, each with its own offices. These offices are legally organised as branch offices, subsidiaries or permanent cooperation partners of Schönherr Rechtsanwälte GmbH (Status: October 2020).
Our external service provider is Prescreen International GmbH. Prescreen International GmbH, Mariahilfer Straße 17, 1060 Vienna (hereafter “Prescreen”), operates the e-recruiting system Prescreen under the domain *.jobbase.io (hereafter “jobbase.io”), where companies can post job ads as well as receive and manage applications.
As part of these activities, Prescreen processes personal data solely on behalf of and for the purposes of Schönherr Rechtsanwälte GmbH and is therefore considered a processor according to Art. 4 (8) GDPR.
Jobbase.io is the central platform for our applicant tracking. When using our online form, your personal data is entered directly into jobbase.io. When an application is submitted by post or email, your data may also be transferred to the e-recruiting system.
The provision of personal data is required neither by law nor by contract, nor are you obligated to provide the personal data. However, the provision of personal data is required for conducting the application process. In other words: if you do not provide us with any personal data along with an application, we cannot conduct the application process. Furthermore, please note, that we may have to suspend the application process, if you do not or not sufficiently, provide us with your data required for the application process or revoke your consent in relation to already provided data.
You can interrupt the creation of your online application at any time and continue it later. The platform utilizes technically necessary cookies for this purpose. Data is transmitted to jobbase.io during the application process. In other words: data you have provided for creation of a user account and any uploaded documents are entered into jobbase.io. The data remains here if you interrupt and/or do not conclude an application. In this case, your application is marked as incomplete, but the data remains visible to our company, to a limited extent.
You can view, edit or update the data you have provided within the context of the online application at any time in your candidate profile.
If you make no further changes in your candidate profile, such as concluding an ongoing application, starting a new application or changing the data of an existing application, your data will be deleted within seven months after completion of the last active application process.
You can submit a request for erasure of your candidate profile and your application documents at any time.
Please note that in case of submitting such a request, we have to suspend the application process.
In general, candidates will receive an automated e-mail reminder 6 months and two weeks after completion of the last active application process, informing them that that their data will be deleted shortly and asking them whether they also want to be considered for job openings in the future (i.e. candidate pool) and in the affirmative, their consent for further data storage for 5 months is required. If the candidate has made changes to his or her profile, after the last active application process has been completed, the automated reminder will be sent out 6 months and two weeks after the last changes have been made.
The corresponding legal basis of this further processing (including sending out these reminders) is our legitimate interest  Art. 6 (1) (f) GDPR. as well as your consent  Art. 6 (1) (a) GDPR., which you can withdraw at any time with immediate effect.
For candidates, which already in course of their application agreed to a longer storage period and did not revoke this consent etc, an automatic e-mail reminder will be sent 2 weeks prior to the end of this deletion period. Also in this case the candidates will be informed that their data will be deleted shortly and whether they agree to a further storage of their data for another 12 months. The corresponding legal basis of this further processing (including sending out these reminders) is our legitimate interest  Art. 6 (1) (f) GDPR. as well as your consent  Art. 6 (1) (a) GDPR., which you can withdraw at any time with immediate effect.
Please note that if you do not give your consent or revoke the latter, we may not be able to consider you for further job openings in the future.
Schönherr Rechtsanwälte GmbH is not responsible for the data processing described below; the controller in this case is Prescreen:
Prescreen International GmbH
Mariahilfer Straße 17
If you have questions for Prescreen International GmbH concerning data protection law, please contact email@example.com.
a) Automated collection of usage data
When accessing the domain jobbase.io, your web browser automatically sends certain usage data for technical reasons. This information is stored separately from other data in log files. Prescreen collects the following information:
This data is technically required in order to offer the functions of the e-recruiting system and to ensure the stability and security of the system. It is stored by Prescreen for a period of 12 months. Data that must be further retained for evidential purposes is excepted from the erasure until final clarification of the respective case.
The legal basis for processing of the data is Art. 6 (1) (f) GDPR.
The legal basis for processing of the data is Art. 6 (1) (f) GDPR.
The following cookies are used by Prescreen:
Duration of storage
This cookie serves identify the user during the use of Prescreen. The cookie is absolutely necessary for correct functionality of the website. The cookie is valid only until closing of the browser.
Until the browser window is closed (session cookie).
This cookie serves to restore an expired session. The cookie is absolutely necessary for correct functionality of the website.
The cookie is valid for 2 weeks.